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Yes No Count Example For MS Access 2000, 2002, 2003, 2007

We will start this by creating our Yes/No Field and another text field to test our final count. Right click your table and select design view. In an empty space give your two new fields names ( USE and YESNO are mine). Set the USE field data type to text and the YESNO field to Yes/No.

MS Access create Yes/No field.
 

Once you have your fields you now need to populate them as shown below.

Yes/No field populated

I populated the Use field on the same records as I did Yes/No field. What this will do is let me see, with a little clarity, which Values equal Yes and which values equal no when I count them. In this case Checked or -1 equals Yes. Unchecked or 0 equals no. To pull all checked records we need to use either "<>" or "-1" in our query.

Create a new query in design view and add your Table (Customers is mine). Double click the USE and YESNO fields. Now in the "Field:" row add a third by simply placing two empty quotes("") in an open space. MS Access will Automatically add "Expr1:" in front of the double quotes as soon as you click another area. In place of Expr1 you can type your own field name. In the "Criteria:" row under the YESNO field place a "-1" or "<>0". My query will use -1. Lastly Select "Group By" in the "Totals:" Row for the YESNO and USE fields. In the Manually named field select Count. Click the Red !.

MS Access Yes/No count query. 

Your finished and ran query should look something like the below picture.

MS Access Yes/No Count view mode. 

For further help or suggestions go here: MS Access tutorials, Tables, Queries and later: Forms

You may post this tutorial on your website or in a forum. If you do please maintain a Link to Eraseve AP.



For further MS Access tutorials go here: MS Access tutorials
 

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